Admin Executive

Seeking a detail-oriented and proactive Admin Executive to oversee front desk operations while supporting key administrative functions. This role serves as the first point of contact for visitors and is responsible for a range of tasks including office coordination, vehicle and communication device management, and administrative expense tracking. Primary responsibilities are outlined below.

• Welcome and direct visitors, clients, and employees in a courteous and professional manner.
• Manage incoming calls, emails, and correspondence; route queries to appropriate departments.
• Handle daily administrative operations including inventory of office supplies and stationery.
• Maintain visitor logs, employee attendance data, and courier tracking records.
• Manage company vehicle scheduling, maintenance, insurance, and related documentation.
• Monitor and track fuel card usage; maintain accurate fuel consumption reports.
• Manage issuance and tracking of official communication devices (e.g., mobile phones, SIM cards); coordinate, replacements, and billing.
• Track and report administrative expenses including office supplies, utilities, vendor bills, travel and vehicle-related costs.
• Assist in travel and accommodation arrangements for employees or guests.
• Maintain cleanliness and professional appearance of reception and office areas.
• Liaise with vendors, service providers, and facility management for timely service delivery.
• Provide administrative support to HR/Admin team including onboarding logistics and documentation.
• Ensure confidentiality, accuracy, and efficiency in all administrative processes.